There is no two ways about it, business travel costs are increasing. So it is essential that you manage the costs well and as efficiently as possible. Despite the fact that the cost of business travel is on the up there are still some fantastic deals out there for you to take advantage of. One of the best firms out there right now is the Co-operative Travel Management team, they always seem to be able to find the best rates on offer. If you want to take saving money on your company’s travel budget then they are the guys you need to call.
Here are 3 brilliant tips to help you reduce the travel expenses of your company, follow them and you will see just how easy it is to save money.
Have a policy for everyone in your company
This may sound simple, but having a policy will certainly help you reduce your costs. You need to have the policy down on paper, it shouldn’t just be a set of unwritten rules. Once you have the policy typed up and created you need to make sure that it is sent to every employee in your company. The policy will contain rules and regulations for everything to with business travel; bookings, allowance for expenses and also the total travel budget allowed.
Make someone the travel chief
It is a fantastic idea to assign the role of travel coordinator to someone within your company, having one person that deals with all of the bookings is the best way to go. This person will not only make sure that everything runs smoothly, they will also become very well versed in how to find the best deals for everything from hotels to car rental. Depending on the size of your business you can either add this to an employee’s job role or hire someone to take up the position full time.
If you truly want to save money then you should always be open to the idea to try and get the price down. Nearly all hotels will have a different set of rates for businesses, you need to try and get the corporate rate every time you book! You need to barter as best you can, if they don’t offer the discount straight away then you should ask, if they are still not budging then it’s time to go to work and negotiate. If your employees will be using the hotel a lot then there is no reason why you shouldn’t be given a discount.